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Online Learning Routines

March 21, 2020 Leave a Comment

Executive Functions and Our New Normal: How to Make Remote Learning Work for Your Family

For students and parents across the nation (and the world), the COVID-19 pandemic is disrupting education in a truly unprecedented way. With schools switching to various kinds of remote instruction and timelines for the future remaining uncertain, it’s very difficult for families to know how best to serve their children’s educational needs at this time and to develop new and effective online learning routines.

But while the situation is evolving rapidly, there are nonetheless some concrete steps you can take to meet this challenge and make the situation easier on your kids—and yourself. The first thing to realize is that you’re not alone in your confusion. No one is completely sure what to do right now, and that’s okay! Know that if you’ve got your children safely at home and their basic needs are being met, you and your family are already in a fortunate situation compared to many.

What’s more, this unique set of circumstances can also provide some surprising opportunities for growth that your child’s regular school year might not have. Without the day-to-day pressures of school, extracurriculars, and social commitments, you and your family have a chance to dig into some of the skills that can get lost in the shuffle. Think executive functions, organizational skills, building new online learning routines—all these are skills that are critically important to academic success, and transitioning to remote learning can be a valuable way for your child to practice them. Students who have been homeschooled (myself included!) often report that these skills are the key assets that help them succeed later in life.

Plus, when it comes to executive functioning, you don’t need any special background to support your child. For instance, if you’ve been fretting that subpar multiplication skills will hold your child back during their remote math classes, you can breathe easy; you don’t have to be a content expert to help your child get a lot out of remote learning. By shifting your expectations for the rest of this school year and focusing on the following tips, you’ll be able to support your child in building valuable skills and effective online learning routines during the coming weeks and months—even though the learning experience looks much different than we all thought it would.

Keep Things Predictable

In executive function coaching, we often focus on the value of routines, especially during the school week. You’ve probably experienced this yourself—for example, you may have noticed that your child does better in school or is in a better mood when they do their homework on a consistent schedule. The same thing is still true now: having a steady routine can help students feel balanced and give them a chance to practice being responsible and independent, even though the routines themselves will be somewhat unfamiliar.

As your family is building your new routines, including online learning routines, consider the following questions:

What does the school require of students right now? When are online classes, and what do students need to do to prepare for them? How about homework?
What extracurriculars can we try to maintain at home? For example, kids who are missing out on a school play can write skits with siblings, or kids who usually play sports can come up with warmups and stretches to do at home.
What hobbies does my child enjoy? Now is the time to give kids space for activities—reading for fun, playing games, doing crafts—that might not usually fit into their daily schedules.
How can we socialize right now? Consider FaceTime with friends and extended family, or visits to open spaces like parks where you can still practice social distancing.

With all of the above laid out clearly, you can piece together structured days that meet your family’s needs and give your child a sense of stability amid the chaos.

Plan With Your Child

As important as routines are, it’s also important not to force them on your child unilaterally. Helping your child develop a sense of ownership and responsibility in this situation is key to supporting them in building their executive function skills. Even more important, making sure your child buys in to your family’s new day-to-day life will give them a much-needed sense of agency in these uncertain times—and likely help you avoid fights and tantrums, too.

Where you can, give your child choices about how to structure daily routines and online learning routines. You might ask:

Which tasks would you like to do earlier in the day? How about later on?
How would you like to organize your workspace?
What would you like to do during breaks in your schoolwork?
What should we try to do the same way as your school does? What would you like to try doing differently?
Which tasks (or school subjects, or kinds of homework) do you want to try doing on your own? Which ones would you like more help with?

All these details will vary according to your child’s age, their learning style, and your family’s circumstances overall. And of course, not all of your child’s ideas and preferences will be practical. But even with very young children, it’s worth opening up these conversations and working together to make sure their voices are heard.

Prioritize Mental Health

Especially during times of crisis, it’s important to remember that your child’s mental and emotional health are even more important than their academic development. As you establish your family’s new routines, make sure that you’re paying plenty of attention to managing stress and giving your child outlets for their feelings. Taking some responsibility for these needs is also another way for kids to build executive function skills—maybe they can use their newfound free time to help you plan healthy meals, for example.

This will look a little different for every child and every family, but a few essential areas to consider include:

Sleep hygiene: As much as you can, try to maintain regular sleep schedules for everyone in your family. Just because you don’t need to leave home early in the morning doesn’t mean it’s a good idea to stay up late or ignore the difference between weekdays and weekends.
Physical exercise: Make sure your child stays moving! Go for walks or jogs outside if you can, take your child to play in an open space like a park, or explore child-friendly online yoga videos.
Nutrition: Kids generally eat at set times at school, and they should do the same at home. Make sure that meals and snacks are predictable and wholesome, and that kids don’t see being at home all day as permission to snack whenever they want.
Setting boundaries: As any adult who works from home knows, it can be hard to switch out of work mode when your workspace overlaps with your living space. Try to set up a designated space for children’s schoolwork and online learning routines, and then use that physical boundary as a way to mark transitions from work to play throughout the day.
Managing anxiety: Understandably, a lot of kids are anxious about the current state of the world. Acknowledge their fears, give them space to talk, and lead them in calming activities like painting, listening to music, or even simple mindfulness meditations.

The coming weeks and months are bound to be challenging for all of us, but by focusing on the unique opportunities of these very strange circumstances, you can help your child come out the other side with new skills that will support them long into the future.

By Hannah Sheldon Dean, MSW and Private Tutor, and Brad Hoffman, M.S.Ed. and Learning Specialist

Online Learning: Supporting Elementary Students

March 21, 2020 Leave a Comment

The COVID-19 pandemic took us all by surprise. As we collectively braced ourselves for a different reality and adjusted to our new normal, our students’ school experience changed dramatically and shifted to online learning. Educators around the country took to the internet and quickly engineered a classroom experience without the classroom.

As we all swiftly settle into the world of online learning, it becomes increasingly essential that we equip elementary students with the tools and know-how to be capable, independent remote learners. Furthermore, it is pivotal that families have the tools and skill set to help support elementary students in that transition. For those only familiar with the traditional classroom experience, remote learning can be a daunting new world.

What is online learning?

Online learning takes on many forms and is largely responsive to the needs of the learning community–what works for teaching a group of fifth graders may be entirely useless during a private tutoring session with a first grader. The utility of each platform and set-up for remote learning is as unique as the students and teachers themselves.

Although new to many outside the educational field, the world of online learning was thriving well before we sat quarantined in our homes. Educators, school based and at-home, have utilized online platforms as a practical medium for teaching for years, often as a supplement to classroom instruction or a bridge between in-person tutoring sessions. So, while for many families, this may feel like uncharted terrain, most teachers and tutors have an expansive understanding of remote learning and have used it regularly to build their students’ skills and complement their curriculum.

We can classify nearly all digital learning as being either synchronous or asynchronous. Synchronous learning allows educators and students to come together in real time to deliver instruction, discuss understanding, and provide feedback. Asynchronous learning enables educators and students to work on tasks at different times. Most traditional schools use a combination of synchronous and asynchronous learning to replicate the classroom experience and move through curriculum. You might find your student’s online learning experience to reflect this combination, with a menu of self-guided tasks alongside a daily or weekly expectation to log on for live instructional streams from their teacher or tutor.

Asynchronous virtual learning is an expansive domain, covering everything from self-guided video lessons to skill-based learning games. Your student’s teacher or tutor is likely pulling from a number of resources to create a full and rich online curriculum to meet their learning goals. Just like in a classroom, some skills, such as building multiplication fact fluency, might be best practiced independently in game play with digital feedback, while others, such as multiplying fractions, are best left to a guided, video-based tutorial.

What does online private tutoring, or e-tutoring, look like?

Similar to the classroom experience, online tutoring is responsive to students and their individual learning needs. Tutors still work to provide individualized, dynamic support to students, often using synchronous, video-based instruction as the platform for learning. Video conferencing platforms allow screenshares and digital whiteboarding, so tutors are able to provide a full range of interactive and visual support during their session. By integrating digital slides and whiteboards into instruction, tutors are able to recreate the physical session experience, providing immediate feedback on students’ work and interacting instantaneously in response to their questions, comments, and concerns. Online tutoring can also add value to tutoring in ways that are hard to replicate when working on paper and pen. For example, tutors can support students’ writing process in real time as they work through an essay, providing organizational support and feedback nearly immediately on a digital document. A session spent working on the organization of online documents and folders through screen sharing can help students maintain order and build independence as they transition to becoming full-time remote learner.

How can I support my elementary student’s transition to online learning?

The unexpected move to fully remote learning is a big transition for everyone. Students, educators, and families all play a role in making sure that virtual learning is successful and impactful. Families can support their young students by building technological independence and keeping structured routines in the days ahead.

Most elementary school students are still growing comfortable on laptops and tablets. Giving your student practice in the basics of navigating the internet will prove exponentially useful in the coming days. Parents can host their own child in an online conference call using Zoom, Hangout, or Facetime. During this time, help familiarize them with the basic features of the platform–how to join, hang up, make the screen bigger or smaller, and react to items. Your child’s tutor or teacher might provide a similar tutorial, but it doesn’t hurt to get a head start. Especially with younger students, you may need to work alongside them in the beginning stages of online learning. But, fade that support quickly. Just because you can be there to help does not mean you should be there to help. Just like any other skill, gaining competence as a remote learner comes through exploration and making mistakes.

Routinizing the online learning experience will prove invaluable in the long run. While online classrooms and tutoring sessions might feel novel now, it is likely that students will be learning remotely for at least the next several weeks. Set a routine that works for your household schedule and stick to it. Allowing students to build their own schedule from a menu of necessities and options will not only provide them with agency during a stressful time but also build their capacity to manage their own time and tasks.

What do I need to make online learning successful in my home?

First and foremost, set up a permanent, designated learning station in your home. This should be outfitted with a Desktop, laptop and/or tablet, paper and writing tools, and any school books your student might need while working. If they already have a desk in their bedroom, make sure to clean off unnecessary materials or distractions before launching online learning. You may also want to consider having the workspace face a wall or set up a small privacy divider (easily made out of file folders) around the area–distractions are plentiful in a home environment and you want to minimize them.

It is also an ideal time to place an online supply order. Elementary school classrooms are well stocked with supplementary supplies and tools, ones that are often not present in the home. You will also want to invest in a headset with built-in microphone, if you don’t already have one. In addition to helping your student focus on the content, it will also optimize their participation in live sessions. A small white board and dry erase markers are also vital tools. They allow your student to show their thinking to teachers and tutors in an efficient way during live stream sessions. Writing paper, either with raised lines or traditional, is also essential. As students adjust to online math instruction, having manipulatives at home will also be crucial. Start with Base 10 Blocks, a Ruler, Fraction Circles, Fraction Towers, Wooden Geometric Solids, and Attribute Blocks.

And finally, the most important tool in this transition is your approach. Encouraging students to be flexible and adaptive learners on this new, unscheduled adventure is important. They will take their approach and outlook on remote learning from you. So, gear up, and lean in!

By Marisa Krohn, Ed.M. and Learning Specialist, and Brad Hoffman, M.S.Ed. and Learning Specialist

Optimizing Online Learning: Supporting Upper School Students

March 21, 2020 Leave a Comment

Any new activity requires a little more time and attention, and the same is true for optimizing online learning. One advantage for students today is that most schools already use a virtual course platform for homework. When schools need to switch from in-person classrooms to online learning, however, new platforms may be necessary. All the change is disruptive, but it is possible to succeed with some extra time and patience.

The most confusing thing that many students face is the plethora of new small assignments posted online that compensate for the in-class tutorial. Every teacher is doing something slightly different to ensure that students still gain important knowledge while optimizing online learning environments. The nature of the course topic requires these slight variations in style and assignment. This is true in person as well, but online learning highlights these differences. So many differences all at once, seemingly on the same platform is why that sense of disorientation arises.

The following are some learning tips for optimizing online learning.

Start from the growth mindset that you can do this. You’ve learned things that seemed difficult before and online learning systems are no different. When you encounter a new online platform believe that by clicking around, looking for tips online, and using the help section, you will eventually be able to use it. If you need to set up a new system or connect a program with a computer tool, like a camera or microphone, no matter how disorienting it seems at first, remember that you can do this. Others have and you will too.

Anything new requires extra time. In the beginning, plan a set-up period to minimize stress about completing an assignment. This is especially true as you face new kinds of online learning activities. If a live presentation starts at 10 am on a platform you have not used before, log in fifteen minutes early to see how it works and troubleshoot any problems.

Keep a notebook near the computer (or a document in your files) to keep your log-in information and the specific steps necessary for each new system. Or better yet, make use of a secure password vault, such as LastPass. As your instructors introduce different online learning platforms and systems, remembering all the particular features to engage with the online learning will get overwhelming. Dedicate a page to each system so that you can add additional notes about the system’s features and utility as you learn how to use it.

Computers are filled with distractions that make focused time difficult. This is even more true for anyone who has ADD or ADHD. Pop-ups, updates, and notifications may be useful sometimes, but when trying to concentrate on something new, those reminders interrupt your thinking. Consider turning off automatic notifications when you engage with any online learning, including texting notifications.

For those unaccustomed to online learning, your mind is challenged to learn two new things at once. You are both learning the new course content and the new delivery system. This is tiring and remote education therefore often requires additional short breaks to let the mind relax. To optimize your success with online learning, the Pomodoro method can be useful. Set a timer for 25 minutes of work with a 5-minute break period at the end. Repeat this 3-4 times and then take a longer break. Try to avoid using breaks to search online or play games, both of which still make the brain work to solve problems. Stretch, knit, draw, make tea, do push-ups…find whatever amuses you that won’t tax your mind.

(TIP: a boxing timer app can be useful for Pomodoro method. It lets you set the time for work and breaks in your desired number of cycles. This eliminates the additional work of tracking a timer.)

The advantage and challenge of online learning is that it makes the student more responsible for acknowledging any difficulties they face. When something doesn’t work or you don’t understand, there is no instructor there to notice the look of confusion on your face. Recognizing your own confusion and learning to ask for assistance are the most important personal development skills that students gain in online learning environments. Instructors expect students to communicate more often in these situations. Don’t hesitate to ask questions, sign up for chat study sessions, and communicate what isn’t working so that you get the assistance you need.

Finally, a hovering parent can be just as disabling as an inattentive one, depending on the needs of the student in online learning circumstances. Some students thrive at the opportunity to be independently responsible. Other students need and want oversight and encouragement to produce. Also, different classes using an assortment of online learning techniques may require different kinds of support. To optimize online learning within the home, communication is key. Parents have an opportunity to show faith in their students’ abilities, but children also need to recognize when they aren’t succeeding on the terms they established. When a student is struggling with online learning, the student has a chance to self-reflect and consider what would help. Learning to communicate those needs are a part of the executive function skills that make young adults into successful citizens of the world.

The struggles we face optimizing online learning are opportunities to become more effective tomorrow. The challenges are real and require our time to learn and adapt to these new systems. Everyone needs to be patient with each other as we face this unexpected thrust into a completely online realm with online learning and remote work the new norm.

By Charlotte Kent, Ph.D. and Private Tutor, and Brad Hoffman, M.S.Ed. and Learning Specialist

Online Learning: Supporting College Students

March 21, 2020 Leave a Comment

Some college students may rejoice to hear their classes have shifted to online learning, but the social context for that change remains stressful and it is a mistake to think that classes will be easier online. For students still in dorms, the distractions are endless. For students living back home, distractions and adjustments to family life contribute to the disruption. With the radical switch that most face as their instructors turn to remote learning, college students need to accept a greater level of responsibility for their education, all while being more patient with others and themselves.

The health crisis that is leading to self-selected quarantines and university closures is a massive change for everybody. Accept some disruptions as your instructors overhaul courses for online learning. Some may struggle with platforms they have largely avoided. Others may need to reimagine their course content. All are facing a barrage of updates on policies and practices and having to adjust accordingly. Some students are comfortable with online learning, while others aren’t. Some have impairments that complicate their access and use of virtual platforms. Patience with professors and classmates will help during the transition period into online learning for the rest of the semester.

Switching to online learning means being entirely self-regulated and governed. Plan study sessions for each subject. Dedicate a few hours throughout the week. Letting work accumulate becomes overwhelming and that stress leads to abandoning projects. Marathon sessions are not effective. Short but regular engagement works best. Put your study time into a calendar and stick with it because falling behind is very easy. In higher ed, professors don’t provide the same level of support that high schools do. College students need to be responsible for managing their time, their work, and their success.

Even if you are comfortable researching and working online, even if most of your assignments and tests required online posts, switching to exclusive online learning introduces new management expectations. Each week, instructors may use their educational platform (like Canvas or Blackboard) to assign a plethora of small assignments: videos with internal quizzes, discussion boards, textbook reading as well as articles posted to the site, automated quizzes, conference meetings, and much more. Keeping track is hard. Set aside a weekly period to look through your online course site and identify what you need to do. Some work may not have due dates, but your professor will expect you to complete it in advance of tackling other work. List all the work expectations, and track what needs to be done in a notebook or calendar.

Doing all the work for one class on one day typically fails. Some classes will require multiple posts a week. Cramming information makes it easier to forget. With online learning, there is less repetition of content so focus on any activity and extracting necessary details becomes even more important. The instructor won’t be there in class to revisit core ideas and answer questions, or simply respond to those heavy silences when students are unsure. If you know you don’t understand something, request a virtual meeting with the professor or TA. If the content appears in the subsequent week and you still don’t understand it, then you must address the situation immediately or face the likelihood of falling too many steps behind the material.

Recognize that the new types of work may require learning new platforms. Schedule extra time to complete assignments in case the system is not what you thought it would be. Watch tutorials and ask classmates for tips. Connect with other students through a video platform to work together. It can help as long as the work stays the focus.

The other side of the quarantine is feeling severed from friends. The isolation isn’t simply about being alone but about losing the kind of heartfelt contact that ‘hanging out’ provides. Video chats help a lot but everyone is on different schedules and connecting doesn’t always work. Just like scheduling study time, schedule chats with close friends or make group dates. Decide to have coffee together in the morning or to all eat the same thing. That small gesture can feel bonding.

For those at home again, after becoming accustomed to managing your own life, daily interactions with parents can create stress and discord within the family. Everyone is trying to adjust. The best way to show your parents that you have the maturity to study, eat, and sleep when you want is to listen patiently to their concerns and stay on top of your work. Recognize that they are likely adjusting to your lifestyle, too, and trying to make room for it in their own. If everyone finds a little more patience with each other, especially when we feel it the least, then as adults in these trying times we will get through.

By Charlotte Kent, Ph.D. and Private Tutor, and Brad Hoffman, M.S.Ed. and Learning Specialist

Online Learning: Supporting Teachers

March 21, 2020 Leave a Comment

e-Tutoring and Online Learning:

With the Convid-19 crisis gripping the country, there have been major changes to everyday life: social distancing, cancelled schools, closed businesses and deep economic uncertainty. These changes are having profound impacts on education as teachers, schools, and students are forced to adjust to e-Tutoring and online learning. This shift can be challenging, thus we’ve organized a number of suggestions to help smooth the transition and aid educators in providing a positive learning environment for students in these difficult times.

Logistics and Tech:

For e-Tutoring and online learning, there are a few technological essentials. First, you need a mode of clear audio and visual communication with your student and luckily there are plenty of options! Services such as Skype, Facetime, Google Hangouts, or Zoom all provide free video conferencing. Additionally, it’s important to make sure that both you and your student have reliable internet access and a quiet location to work. Communicating digitally inherently presents a barrier and it is crucial to remove any additional distractions; lagging calls, freezing screens or a barking dog can all damage the effectiveness of your session.

Also, it is important to have some manner of a shared workspace with your student for online learning. We recommend a shared white board program such as Groupboard, or the screen sharing available in Zoom. For math subjects, it is essential to be able to work through problems visually together; a Wacom writing tablet (or similar type) will also speed up your ability to draw diagrams and write out equations. For English and grammar exercises, however, it may be preferable to work in a shared Google Doc. Your choice of shared workspace may change with your student’s needs, so it is prudent to become comfortable with a few different options. Simply put, writing out diagrams on paper and holding them up to the camera is not the most efficient or effective way to communicate with your student.

Finally, regardless of how you plan to communicate with your student, it is important to make these decisions before you start your online learning. This will give you time to ensure that both you and your student have access to and familiarity with whatever technology is required. You want to avoid spending ten minutes of your session trying to guide your student through the functioning of a Google Doc, unless the purpose is digital coaching a tutorial of this platform or tool.

Reducing Friction from Online Learning:

When e-Tutoring and delivering online instruction, it is essential that you and your student both have copies of the material. We recommend having a dedicated channel for file sharing. Whether it is an email thread, text chain or the chat option in your video conferencing program, you both need to know how information and documents will be sent. Then, if you need to add a worksheet to your lesson plan or send over another round of practice problems, you won’t waste valuable time logging into emails or sending links to the wrong place.

Additionally, if you are not using software that includes screen sharing, you should vocalize every time you change tabs. While it may seem obvious to you that you’ve moved from the digital white board back to the worksheet, if you do not explicitly tell your student, they may not change tabs with you and get lost. Each time you and your student are not aligned, you risk disrupting the flow of the lesson.

Finally, if a student is completing any homework offline, you need to ensure that you have a way to view it. This can be achieved with a document camera during the session, or by having the student scan their work and email it to you before the session. If students don’t have a typical scanner, they can take a photo and email, text, or upload it to a designated spot.

Maintaining Student Interest:

Because you will lack many of the non-verbal cues that indicate if a student is engaged with online learning, it is harder to know that your student is paying attention during a remote session. In order to keep them interested, it is key to have the student actively participating in the session. You should constantly ask questions and have the student rephrase any information you provide in their own words. Remember, the moment you are talking and your student is not, they may have opened another tab or drifted into a dream world.

Additionally, because you are no longer in the room with your student, you should aim to ratchet up your enthusiasm. Learning from a screen can feel stiff compared to learning in person, so it is up to you to compensate for that gap with fun and purposeful activities, a positive attitude and consistent energy.

Flexibility of Session Length and Schedule:

Because online learning doesn’t require travel, it allows you to be more flexible with your schedule. Breaking up a full-length session into two smaller sessions or scheduling short follow ups are now options that you can offer your students. Be creative! You can now schedule a session to outline an essay and another one to edit the final draft, or three thirty-minute sessions to do math drills and review content consistently throughout the week.

Providing Normalcy and Minimizing Disruption:

Given the current disruption to your students’ school life, you should check in on how they are handling the transition in their schools. Your students may have issues with their new remote classrooms and you can help them develop strategies to learn more effectively. This can be an ideal opportunity to model problem solving behavior; rather than prescribing solutions, use targeted questions to help guide your students to strategies on their own.

Additionally, be open to feedback. Ask your students about how your remote sessions are going and try to incorporate their suggestions. Check in about what they like and don’t like about online learning and be willing to adapt your approach to their needs.

Finally, in the midst of this crisis, online learning and learning will act as an emotional support to your students. This is bound to be a trying time for your students; their daily routines, education and social life are all in upheaval. By continuing to provide the same warm, reassuring presence that you bring to your in-person sessions, you can be an important anchor of normalcy in their life. The very fact that you are taking additional steps to meet with them in the midst of a crisis signals your commitment to their education and general well-being — it will not be overlooked.

By Jacob Backer, Private Tutor, and Brad Hoffman, M.S.Ed. and Learning Specialist

Online Learning Routines

Executive Functions and Our New Normal: How to Make Remote Learning Work for Your Family

Keep Things Predictable

Plan With Your Child

Prioritize Mental Health

Online Learning: Supporting Elementary Students

What is online learning?

What does online private tutoring, or e-tutoring, look like?

How can I support my elementary student’s transition to online learning?

What do I need to make online learning successful in my home?

Optimizing Online Learning: Supporting Upper School Students

Online Learning: Supporting College Students

Online Learning: Supporting Teachers

e-Tutoring and Online Learning:

Logistics and Tech:

Reducing Friction from Online Learning:

Maintaining Student Interest:

Flexibility of Session Length and Schedule:

Providing Normalcy and Minimizing Disruption:

Company Overview

School Planning

Private Tutoring

Test Preparation